Welcome and Overview of Our Cookie Policy
Welcome to the Cookie Policy page of the Dominican College of Notaries. As a premier notary organization in the United States and a promoter of transparency, professionalism, and modernization of the notarial function, the DCN takes your privacy and security on our website very seriously. This Cookie Policy details how and when we use cookies and similar tracking functionality on our website (https://colegiodominicanodenotarios.com/). Our intent with this documentation is to clarify what type of information we collect, how we use it, and how you can disable various cookie settings based on your preferences. Our policies for safeguarding your data are in keeping with our dedication to promoting trust, transparency, and excellence in the notarial function.
What is a Cookie?
Cookies are small text files that are stored on a device (such as a computer, smartphone, or tablet) when you visit a website. Cookies are commonly used to help websites operate, provide the end user with an enhanced experience, track their preferences, and relay useful analytics information back to the website owners. Cookies can be set by the website being visited (first-party cookies) or by services that the website incorporates (third-party cookies).
Use of Cookies on the Dominican College of Notaries Site
The cookies we use at Dominican College of Notaries serve a number of important functions. They are used by our site for essential operations, such as maintaining a secure connection, enabling access to certain areas of our notary directory, and utilizing certain online services. Cookies in use on our site also aid us in personalizing aspects of our site to improve your experience, such as remembering your preferences when visiting, and help us analyze traffic and usage patterns on our website so that we can continually evaluate and improve our services, content, and usability of our site. Finally, cookies also support our transparency efforts by allowing us to detect and prevent fraud or use of notarial security paper resources for improper purposes.
Different Types of Cookies We Use
- Essential Cookies: Some cookies are necessary for the website to function properly. They allow basic functionalities such as remembering log-in details of our secure areas and allowing login information across multiple pages (for example for members only).
- Performance Cookies: These cookies store anonymous information about how our website is being used. They assist us in determining which pages visitors to our website find most useful, the order in which they navigate through those pages, and where we need to adjust navigation and content.
- Functionality Cookies: Functionality cookies remember you and your preferences-language, accessibility, or whether you are signed in as a member-to offer you a customized experience on each return visit.
- Analytical Cookies: We use analytical cookies via our trusted third-party providers to analyze the use of our website and/or the effectiveness of our services, training resources, and publications. This information helps us to correlate those activities with training for and assistance to notaries and the public.
- Targeting or Advertising Cookies: While we do not engage in advertising as part of our primary mission, we may use cookies, from time to time, to help us deliver relevant notarial event information, education programs, or cooperative member benefits. These cookies ensure that we can provide you with content that is most relevant to you.
Detailed List of Cookies Used
Full transparency-these are the cookies specifically set and their uses on our website:
| sessionid | Remembers that an active session is in progress when logged in to the member portal |
| lang_pref | Remembers your language preference so we can show you the content you want |
| analytics_id | Allows us to obtain anonymized data about visits to the Website, page views, and similar information about user engagement |
| consent_cookie | Records the preferences set by the user in the cookie consent pop-up so we respect privacy settings |
| notary_event_reminder | Remembers that the user has registered for upcoming notary training(s) or event(s) |
While certain cookies may be set by our website directly, other cookies are set by trusted partners (like analytics service providers) to help us gain greater insight into site usage and performance.
How We Use Information Collected
Data gathered using cookies is only used to improve your use and the quality of our tools. For example, we use aggregated data in our analytics tool to identify trends, improve navigation, and develop new features for our notary directory or our security paper consultation platform. We never sell or otherwise share personal data with third parties for marketing purposes. You may notice that third-party partners of ours, in the case of web analytics tools or site feedback mechanisms, adhere to strict data protection standards and contractual obligations.
Third Party Cookies and Services
- Google Analytics: for information about visitor numbers, website journeys, or the impact of our training and publication services.
- Social media plug-ins: to allow you to share news stories, legal updates, or an invite to an event via LinkedIn or another social media network. Plug-ins may set cookies to remember who you are on that social media network, or to enable them to record usage or other interactions on the website.
- Payment services: if you are paying a membership fee or for attendance at an event, then our payment gateway provider may use cookies to authenticate the transaction in a secure way.
We only work with trusted third parties that also offer high standards of privacy and data protection. You can read their privacy policies for more information.
Managing Cookies and Controlling Information Collection
You control cookie settings when you visit the Dominican College of Notaries website. The first time you visit, you will see a banner regarding cookies and will be asked to accept or choose cookie personalisation settings. You can:
- Choose to accept all cookies for the best experience.
- Deny non-essential cookies so that data is only collected for things strictly necessary for the site to operate.
- Personalise preferences and accept only some cookies categories.
You can also delete or block cookies in your browser’s settings at any time. It is usually possible to block or delete (some) cookies, to be informed about a cookie being set, or to disable cookies altogether in the settings. Please note that, in this case, it may not be possible for you to access secure parts of the website or use services such as notaries membership areas and security paper consultations.
Cookies Retention Periods
We use cookies until the purpose for which we have used them has been fulfilled. Session cookies are deleted from your device at the end of each session, while persistent cookies may be stored on your device for a fixed period of time (generally between 1 month and 1 year) in order to remember your settings and/or facilitate your navigation on your next visit. Analytical cookies and consent-related cookies are stored only until we have satisfied our obligations by meeting respective regulatory and/or operational requirements. We periodically review our use of cookies, and delete or update those cookies as technology and our standards evolve.
User Rights and Privacy
- Transparency as to the information being collected and its use;
- The ability to revoke or update your cookie consent at any time;
- Secure processing and storage of any personally identifiable information linked to your cookies;
- No dissemination of any personally identifiable information to unauthorized third parties.
If you have a question or concern about your data, or our deployment of cookies, please email us at [email protected] or telephone us at (619) 442-6852.
Children and Cookies
Our site and our offering are aimed at professionals and adults seeking information about notarial services, fulfillment of a legal function, or a membership status. We do not intentionally collect or store through cookies or otherwise any personal information from children under 16 years old. In the event that we discover information has been unknowingly collected about a child, it will immediately be deleted in accordance with our data protection policy.
Updates and Changes to our Cookies Policy
To stay in step with developments in technology, law, best practices, and user expectations regarding cookies and privacy, the Dominican College of Notaries is continually reviewing and updating this policy. We will make any major changes to this page and publish-where applicable-notifications to you via an in-site banner or more direct communication. We recommend that you periodically check this Cookie Policy to inform yourself about how we protect your privacy. For more information, please see our Privacy Policy.
How to Contact Us
Your privacy is important to us and we aim to be transparent in our activities, including cookie usage. If you have any questions, concerns, or requests in relation to this Cookie Policy and/or in regard to your personal data please write to the Dominican College of Notaries:
| Postal Address: | 501 W Broadway Ste 17, San Diego CA 92101 |
| Phone: | (619) 442-6852 |
| Email: | [email protected] |
Members of our staff are available to answer your questions about membership, notary services, books and publications, or any issues involving our web platform. Your confidence is our main concern and we are always willing to serve you. For more ways to reach us, please visit our Contact Us page.
Conclusion and Final Note
Cookies are a vital component in the design and operation of all secure, user-friendly, transparent websites. The Dominican College of Notaries utilizes cookies in a responsible manner to fulfill our mission of the defense and professionalization of the notarial function in the United States. We encourage you to manage your preferences and exercise your rights to contact us regarding any questions about our use of cookies. By using our site you consent to and accept the conditions in this Cookie Policy. Thank you for continuing to choose us as your provider for notarial-related information, services, and support.