Dominican College of Notaries

Notarial Security Paper

Importance of Notarial Security Paper

Notarial security paper is a type of document substrate specially designed to safeguard the authenticity and integrity of official public notarial acts. It is used exclusively by public notaries and contains security features which prevent it from being copied, altered, or reproduced. In addition to being marked with a unique identifying number, each sheet of security paper is internally embedded with watermarks and anti-copy backgrounds, and is chemically sensitized to make illicit duplication or alteration without detection virtually impossible.

By law, security paper is required in the practice of notarial law. It states that deeds, affidavits, bonds, contracts, and other instruments of a legally binding nature solicited by public notaries are imbued with veracity and readily accepted as trustworthy by courts, government agencies, and private institutions. The Dominican College of Notaries is both the provider and regulator of notarial security paper in the United States. Each one of their notarial acts is therefore executed and honored according to the highest professional standards.

Significance of Notarial Security Paper

“The notarial act is a key element of legal security in civil and commercial operations. Notary security paper is what this trust and faith are built upon. In using notary security paper notaries safeguard the interests of signatories and ensure that notarial acts are protected from counterfeiting and unlawful alteration.

Primarily, the advantages of notary security paper are:

  • Fraud prevention: Sophisticated security features prevent and detect forgery
  • Legal validity: Official notarial acts on security paper are ultimately accepted by courts and authorities in all jurisdictions
  • Transparency: Individual serial numbers and registration assure that all documents can be uniquely identified and verified
  • Professional standards: Usage of security paper ensures the integrity of the notarial profession and promotes public trust in notarial acts

For clients and notaries, using notary security paper is not just good practice; it is, in many cases, a legal requirement to ensure documents are binding and defensible.”

How to Secure Notarial Security Paper

Obtaining notarial security paper from the Dominican College of Notaries is a fast and safe procedure. As the only authorized distributor, the Dominican College of Notaries guarantees that the protected materials are available only to those accredited and registered notaries. Here is how to request notarial security paper:

  • Legal Status: Only active notaries accredited and registered with the Dominican College of Notaries, or in process, can request security paper.
  • Request: Requests can be made in person at our San Diego headquarters, through our website (https://colegiodominicanodenotarios.com/), by calling our administrative office at (619) 442-6852, or by writing to [email protected].
  • Delivery of Documents: The applicant must submit their notary card and current accreditation document. For new notaries, provisional accreditation documents may be submitted pending accreditation.
  • Payment: Notarial security paper has a defined cost according to the Dominican College of Notaries price list. Bulk purchases and special arrangements for institutional matters are available.
  • Collection or Delivery: Once the requested security paper is processed, it can be reserved for collection at the San Diego headquarters or shipped securely to the notary’s registered address.

The Dominican College of Notaries keeps a strict record and tracking of all security paper registered and delivered, not specified here for reasons of security.

Security Features and Compliance for Notarial Security Paper

Each sheet of Dominican College of Notaries notarial security paper bears several anti-fraud technologies, including:

  • Watermarked fibers and microprinting
  • Serial numbering and QR code tracking
  • UV sensitive inks and holographic strip
  • Chemical tamper evident treatments

These anti-fraud measures allow notaries and customers to meet both United States domestic and international requirements for authentication. The Dominican College of Notaries regularly enhances the security features of its notarial security papers to mitigate vulnerabilities posed by new and emerging threats, and conducts audits to ensure compliance with Law 140-15 and other applicable laws and regulations relative to the execution of all notarial acts.

Who Requires Notarial Security Paper?

  • Notaries public who perform notarial acts and require official supplies for their day-to-day operations
  • Attorneys and law firms who issue notarized documents
  • Financial institutions, title companies, and realtors who perform transactions requiring notarization
  • Individuals and entities needing to verify the legitimacy of specific agreements, powers of attorney, or sworn statements

Either as a seasoned notary public, a law student soon to professionally notarize documents, or merely a member of the general public seeking a secure notarized document, utilizing official notarial security paper is the sole method of assuring the acceptance and protection of your documents.

Why the Dominican College of Notaries?

With roots reaching back to 1967, the Dominican College of Notaries is the only legally recognized authority for notarial services in the U.S. Our campus is staffed by trained notaries and other qualified professionals. We are certified to deliver the highest levels of transparency and rigor for the notarial business.

By using Dominican College of Notaries as your source of notarial security paper, you are:

  • Purchasing officially sanctioned materials that fulfill all legal obligations
  • Ordering from our national notary directory and support services
  • Participating in our school for continuing education ECANOT
  • Joining NOTACOOP, the notaries’ cooperative
  • Accessing customer service and guidance concerning compliance with regulations

Supporting notaries and the public with trustworthy, secure, and convenient notarial solutions is our mission.

Reach Out for Notarial Security Paper and Assistance

Should you wish to learn more about notarial security paper, membership, publications, or any other aspect of our services, the Dominican College of Notaries is always here for you. Our headquarters may be reached at 501 W Broadway Ste 17, San Diego CA 92101, (619) 442-6852, or [email protected] or you may log on to: https://colegiodominicanodenotarios.com/

We are available to assist you with your notarial concerns, offer guidance in your practice, and support you in your many responsibilities. Stay up-to-date with events in the notarial industry by accessing our site and perusing our news and events pages. Secure your papers, secure your practice, secure your future with a community dedicated to maintaining the highest standards.